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OneDrive/SharePoint integration setup

Minimum requirementsMinimum version requirements to enable the integration
Set up the integrationConnect Nepenthes and OneDrive/SharePoint instances as an administrator
Drive guideHow to configure a drive and obtain the drive id
Using the integrationHow to use the OneDrive/SharePoint integration
Edit a OneDrive/SharePoint file storageEdit a OneDrive/SharePoint file storage
Delete an OneDrive/SharePoint file storageDelete a OneDrive/SharePoint file storage

Nepenthes offers an integration with OneDrive/SharePoint to allow users to:

  • Link files and folders stored in OneDrive/SharePoint with Nepenthes work packages
  • View, open and download files and folder linked to a work package via the Files tab

The goal here is to provide a Document Library, embedded in a SharePoint site, as a file storage system for Nepenthes.

Note: This guide only covers the integration setup. Please go to our OneDrive/SharePoint integration user guide to learn more about how to work with the OneDrive/SharePoint integration.

Minimum requirements

Please note these minimum version requirements for the integration to work with a minimal feature set:

  • Nepenthes version 13.1 (or above)
  • Access to OneDrive/SharePoint

We recommend using the latest versions of both OneDrive/SharePoint and Nepenthes to be able to use the latest features.

Set up the integration

Important: You need administrator privileges in the Azure portal for your Microsoft Entra ID and in your Nepenthes instance to set up this integration.

Please make sure that you configure your Azure application to have the following API permissions:

  • Files.ReadWrite.All - Type: Delegated
  • Files.ReadWrite.All - Type: Application
  • offline_access - Type: Delegated
  • User.Read - Type: Delegated

Navigate to System administration -> File storages. You will see the list of all storages that have already been set up. If no files storages have been set up yet, a banner will tell you that there are no storages yet set up.

Click the green +Storage button and select the OneDrive/SharePoint option.

Add a new OneDrive/SharePoint storage to Nepenthes

A screen will open, in which you will first need to add the Name, Drive ID and the Directory (tenant) ID details for your new OneDrive/SharePoint storage. Please consult your Azure administrator and the Drive guide to obtain respective information. Be aware, that the last step includes copying generated information to the Azure portal. Enter your data and click the green Save and continue button.

Setting up a new OneDrive/SharePoint

The Access and project folders section of the setup will open next, where you can choose between automatically or manually managed access and folders. Choose your preferred option and click the green Save and continue button to proceed.

Access and project folders details in OneDrive/SharePoint file storages setup in OpenProject

Continue by filling out the information for the Azure OAuth and once again click the green Save and continue button.

OAuth applications details in OneDrive/SharePoint file storages setup in OpenProject

Finally, copy the Redirect URl and click the green Done, complete setup button.

Redirect URI details in OneDrive/SharePoint file storage setup in OpenProject

You will see the following message confirming the successful setup on top of the page.

System message on successful OneDrive/SharePoint file storages setup in OpenProject

Using the integration

Once the file storage is added and enabled for projects, your users are able to take full advantage of the integration between OneDrive/SharePoint and Nepenthes. For more information on how to link SharePoint files to work packages in Nepenthes, please refer to the OneDrive/SharePoint integration user guide.

Edit a OneDrive/SharePoint file storage

To edit an existing OneDrive/SharePoint file storage hover over the name of the storage you want to edit and click it.

Select OneDrive/SharePoint file storage in Nepenthes system administration

To update the general storage information, click the Edit icon next to the storage provider. To replace the Azure authentication information, click on the Sync icon next to the OAuth application. With changing the authentication information the redirect URI will get generated again and thus needs to be copied again. The redirect URI can be copied by clicking on the Copy-to-Clipboard element next to the information text, or by entering the form by clicking the View icon.

Note: if you have selected that automatically managed access and folders you will also see the Health status message on the right side. If the file storage set-up is incomplete or faulty, an error message will be displayed in that section. Read more about errors and troubleshooting here.

Edit OneDrive/SharePoint in Nepenthes

Here you will be able to edit all of the information you have specified when creating the OneDrive/SharePoint connection initially.

Delete a OneDrive/SharePoint file storage

You can delete a OneDrive/SharePoint file storage either at a project level or at an instance-level.

Deleting a file storage at a project level simply makes it unavailable to that particular project, without affecting the integration for other projects. Project admins can do so by navigating to Project settings -> File storages and clicking the Delete icon next to the file storage you would like to remove.

Delete a OneDrive/SharePoint storage from an Nepenthes project

Deleting a file storage at an instance level deletes the OneDrive/SharePoint integration completely, making it inaccessible to all projects in that instance. Should an instance administrator nevertheless want to do so, they can navigate to Administration -> File storages, hover over the name of the file storage they want to remove and click it to enter the next page. Then they need to click the Delete button in the top right corner.

Delete icon for SharePoint integration in Nepenthes system settings

You will be asked to confirm the exact file storage name.

Delete a SharePoint integration from Nepenthes system settings

Important: Deleting a file storage as an instance administrator will also delete all settings and links between work packages and OneDrive/SharePoint files/folders. This means that should you want to reconnect your OneDrive/SharePoint instance with Nepenthes, you will need complete the entire setup process once again.